In disconnected environments, inventory managers may be looking at separate sales and event management systems in order to determine resource requirements for upcoming events. With this disconnect, the potential for error is dramatically higher. Because orders often change during the periods just prior to events, the opportunity for differences between what sales has sold, operations believes they need to provide, and inventory managers actually have on hand, increases significantly. In the best case scenario, the inventory manager only wastes time tracking down the most accurate information. In the worst cases, your inventory manager will order too much or too little when trying to fill the requirements, thereby leading to wasted monies or an unhappy customer. The problems become even more apparent when you have more than one event on the same day, or your systems are manual.

Integrating Sales, Event Management & Inventory Software

When you combine inventory management with USI’s Sales and Event Management software, inventory requirements for upcoming events or overall resource utilization becomes abundantly clear. Inventory managers have a central place to view inventory needs in real time and look out as far into the future against new orders as necessary. In addition, the inventory manager knows there are no discrepancies to be discovered because the sales and event operations functions are integrated. The ability to quickly view resource requirements and then move onto purchasing additional inventory significantly increases the efficiency of the entire process.

Additional Features & Benefits of USI’s Inventory Management Software

• Consolidated Inventory Requirements – One screen showing all inventory deficits for particular dates and times giving the inventory manager the information to analyze what to purchase and, for equipment, what should be leased to meet inventory needs.
• Multiple Inventory Locations – At two different ends of a building, a city, or the country, USI’s software provides a central area to manage all inventory items including where they are stored.
• Auto Depletion of Consumables – No need to manually reduce your consumables inventory post event. The work order management components deplete inventory as actuals are placed against the event so you don’t need to spend time keying in that information.
• Real-Time Inventory Checks – Prompt salespeople and event managers with warnings if they will exceed the available inventory for that event so they can proactively begin the purchasing process, if appropriate.
• Purchasing & Accounts Payable Integration – Integrating inventory management into your purchasing and payables process streamlines entire purchasing, receiving, and payment processes with efficiency gains that are unachievable in disconnected and manuals systems.

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