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Room Scheduling & Facility Booking Software

USI understands that each venue has different priorities when booking events and managing space. In the highly competitive events industry, accurate information regarding what resources you have available is crucial to ensuring you can facilitate your customers’ demands. Often is the case, you are challenged with weighing opportunity costs between competing events. Similarly, while certain spaces are consistent revenue generators, others are frequently underutilized or even create economic losses.

Integrating Sales Software & Booking Calendars Help Increase Revenues

Event booking software, as part of an integrated event management software solution increases visibility, internal communications, and your organization’s ability to quickly respond to customer needs. An integrated CRM, facility booking, and event management solution gives your sales team the tools it needs to respond faster and more accurately to leads by removing the manual processes involved in disconnected or manual systems.  

• Graphical Booking Calendars - All spaces or a selected few viewable in graphical format. View all event opportunities on one screen using multiple formats based on your needs.
• Custom Availability Searches – Search across all spaces for specific dates and times based on customer requirements and significant reduce the amount of time determining space availability.
• Alternate Dates - Alternate available dates can be produced quickly and accurately, then emailed directly to your prospective customer without leaving the system.
• Drag and Drop Booking – Easily book events with drag and drop time and date selection.
• Comprehensive Conflict Checking – Make sure you don’t double book while still providing the ability to place several holds when events are competing for space.
• Event Copying & Templates – For your returning customers, don’t reinvent the wheel. Copy previously hosted events to new times and dates with the option to include any copied event specifications and re-price the event to your current price list. Creating templates also drastically reduces the amount of time you spend responding to sales leads and planning new events so your teams can focus on up selling and generating new business.

Integrated Event Booking Software & Accounting as Part of Yield Management

Venue managers are often faced with situations where they have several events competing for space and resources. At the same time, you are under increasing pressure to maximize the revenues and profitability of the events held in your venues. When your booking calendar, event management, operations, sales, and accounting systems share information, quickly forecasting revenues, analyzing event profitability, and managing the yield of your venue becomes a reality. A primary goal of the integrated system is to provide management with information to make strategic decisions and the tools needed to implement them.

• Complete Space Utilization Reporting – Quickly review space utilization for any or all spaces and use this information to reorganize selling strategies and maximize revenue. Couple this with the financial projection and reporting tools available in our financial package and you are well on your way to managing the yield of your venue.
• Multiple Pricing Strategies – Deploy multiple pricing structures to ensure that your prices fit the space, event, time of day or time of year to maximize utilization and revenues.
• Notices – Keep your team up to speed on special discounts, competing or complementary events, and other need to know information by placing it directly on your booking calendar.

Need more information?

For a detailed brochure about any Ungerboeck software products, please contact us at one of the USI Offices worldwide.