Online Event Space Booking System | Ungerboeck

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Online Space Booking

Empower Customers with Self-Service Space Bookings

Ungerboeck's Online Space Booking portal transforms your booking and request process with an online self-service experience for your clients. This portal lets your customers check venue and space availability, provide event details, and make bookings quickly and easily.

We decided to implement Ungerboeck solutions because they offered a user-friendly experience to our customers and provided the online space bookings and ordering functionality we needed.

Advanced space search functionality

Showcase all your spaces and venues available for hire such as small meeting rooms, conference rooms, sports fields, parks and reserves, and more. Give your customers the possibility to quickly filter the different spaces available to help them find the one that is most relevant to their needs based on the size of the space, the cost, their number of attendees, the event date and more. Upload pictures and floorplans for each space so your customer can easily visualize the configuration options available.

Online Space Booking

Order processing

Let customers complete their space booking by ordering additional items required for their event such as AV equipment, furniture, and catering. The final order is seamlessly integrated in your Ungerboeck back office so your team can access all the information they need to better service your customers.

Fully customizable to your needs

The Online Space Booking portal is personalized for your organization. Add your own branding and language, define your pricing structure, room configuration and set up possibilities for all your spaces. You can configure the fields for each event and venue type, so your customers see only what you want them to and input only the data you require. You can also set business rules to manage the approvals process so the portal can book requested events as tentative or confirmed on the calendar.

Seamless Data Flow

No more flagging emails or hunting down phone messages. The Online Space Booking portal is fully unified with your Ungerboeck back office database, so you’ll never lose track of a request again. Once your customer submits their completed request, all the data will flow to your Ungerboeck database. You’ll have contact details, orders and event specifics all in one place. The flow works the other way too. The portal pulls live data from Ungerboeck so potential customers see only the inventory you have on hand and your most up-to-date prices and policies.

Account Management

You customers have the possibility to upload key documents when requesting a booking including Public Liability Insurance, special requests and more. They also have the possibility to update their contact details and view their pending and approved bookings in real time.

Reservations Made Easy

  • Availability & Booking Options

    Enable single day, multi-day, or recurring booking options for each of your space based on your preferences and maximize your booking requests.

  • Book On-The-Go

    The Online Space Booking portal is a responsive platform that provides a user-friendly experience to your customers whether they decide to make a booking from their computer, tablet, or mobile phone.

  • Automatic Invoicing & Payment

    Ungerboeck's robust PCI compliant account receivable platform lets you generate and send automatic invoices that can be paid online, on the same platform once the booking has been finalized and approved.

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Discover The Ungerboeck Advantage

Self-service tools let you stand out to your customers. Elevate their experience with a unified process that guides them to craft a complete event request from space selection to catering and A/V ordering. Contact us today to find out how to digitally transform your request process