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5 Min Read

The Secrets to Being a Successful Events Manager

A recent study found that event planning is the eighth most stressful job in the U.S. So, finding ways to work smarter, reduce stress, and find joy are imperative to ensure long-term success as a venue or event manager.

Do Event Managers Really Work More Hours?

According to the U.S. Bureau of Labor Statistics, event planners are working much more than 40 hours a week. Hours steadily creep higher in the weeks leading up to major events, with 42% of event planners working 15- to 20-hour days. That’s nearly triple the average workday.

With so much of an event professional's life spent at work, event managers must take the following steps to work smarter and not harder to ensure long-term success and prevent burnout.

Say No

Event Managers are notorious people pleasers because a fundamental part of their role is to ensure people (i.e., guests at events) have great experiences. The challenge with people pleasing is that it can make it hard for event managers to say no, which leads to them being at risk of burnout. Here are some strategies to help event managers say no:

  • Delegate: If you are asked to do something that isn't part of your job description, or someone else in your team has time to do it, delegate the responsibility so you can focus on your key priorities.
  • Prioritize: It is ok to say, "not right now," and explain why. Ensuring your staff and customers understand why you can't do something avoids unnecessary conflict and helps you prioritize your workload.
  • Downtime is Essential: Event Management is an art form and having free time to be creative at work is necessary. Permitting yourself to have downtime will help you improve and ensure long-term success.

Find More Joy in Free Time

It is essential to create a balanced life in between events. With so many ways to play, it can be hard to choose the ones you enjoy most. But finding the perfect activities isn’t as difficult as you may think, and they don’t have to be complicated.

  • Get moving: Try finding a physical outlet that brings you joy. That doesn’t have to mean exercising at the gym. Anything that gets you up and moving, from gardening to walking the dog, can benefit your stress level. Just being outdoors can boost your mood and promote a sense of well-being.
  • Switch Your Brain Off: Schedule more time to zone out. This could mean watching your favorite show, cooking a new recipe, or any activity that allows your brain time to switch off.
  • Seek Human Connection: For event professionals, being a people person is generally a major driver for choosing this career path. Any activity that connects you with friends, family, and other people can keep your cup full.
  • Prioritize Happiness: Happiness is the key to living a better life. Finding ways to create happiness has more than just personal benefits; it impacts your work, too. Studies show that happiness makes people 12% more productive.

Reduce Your Workload by Streamlining Time-Consuming Tasks

While it is essential to delegate and find joy outside of work, much work still needs to be done. So here are some ways that successful event managers reduce their workload by streamlining time-consuming tasks to make their never-ending to-do lists seem that bit more achievable:

Find Work Hacks

Getting more done in less work time would give event planners more free time. Since event pros are already working longer hours, finding ways to work faster and more efficiently is the key to work-life balance. Here are some of the best hacks that you can implement straight away:

  • Create email templates for client correspondence
  • Create scheduled reports, so key information about your upcoming events lands in your inbox
  • Use dashboards so you can see critical business metrics at a glance
  • Use workflows to automate time-consuming manual processes

Unlock More Time With Technology

The right technology can help you save time and effort like no other solution. With event management software from Ungerboeck, it’s never been easier to plan and deliver incredible events without stress.

By implementing these easy tips to work smarter and not harder, you’ll start to see the world a little brighter.

Ready to Become a Successful Event Manager?

Book a demo today with the Ungerboeck event pros.